PRIVACY POLICY
Your privacy is very important to us.
Accordingly, we have developed this Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. The following outlines our privacy policy.
Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
We will collect and use of personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
We will only retain personal information as long as necessary for the fulfillment of those purposes.
We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
We will make readily available to customers information about our policies and practices relating to the management of personal information.
We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.
Accordingly, we have developed this Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. The following outlines our privacy policy.
Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
We will collect and use of personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
We will only retain personal information as long as necessary for the fulfillment of those purposes.
We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
We will make readily available to customers information about our policies and practices relating to the management of personal information.
We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.
WHAT INFORMATION WE COLLECT
We ask for and collect personal information about you when you use the Choctaw Volunteer Fire Department website or make a purchase at one of our point of sale terminals. This information is necessary to deliver the information and services you request, to support our business functions, and to allow us to comply with our legal obligations. Without it, we may not be able to provide you with all the requested services.
We may collect the following categories of personal information. Not all categories may be collected about every individual:
INFORMATION YOU CHOOSE TO GIVE US
You may choose to provide us with additional personal information in order to obtain a better user experience when using our website. This additional information will be processed based on our legitimate interest or when applicable, your consent.
INFORMATION THAT IS NECESSARY FOR USE OF OUR PAYMENT SYSTEMS
The Payments Data Controller needs to collect the following information necessary for the adequate performance of the contract with you and to comply with applicable law (such as anti-money laundering regulations). Without it, you will not be able to use Payment Services:
INFORMATION WE AUTOMATICALLY COLLECT FROM YOUR USE OF OUR WEBSITE AND PAYMENT PROCESSOR
When you use our website and our Payment Card Processor, we automatically collect personal information about the services you use and how you use them. This information is necessary for the adequate performance of the transaction between you and us, to enable us to comply with legal obligations and given our legitimate interest in being able to provide and improve the functionalities of our website and payment systems.
INFORMATION YOU PROVIDE TO US
You actively share information with us in various ways in our stores and online. For example, you share information when you:
When you engage in these activities, you may share different types of personal information with us, such as your name, email address, physical or postal address, phone number, date of birth, and payment information.
You also passively provide us information in other ways through technology. Some of this information may be linked to you personally. This information helps our websites and mobile services work correctly and supports our customer marketing and analytics efforts – our work to understand our customers’ needs and provide information about our products and services. Here are some examples:
INFORMATION WE COLLECT THROUGH ON-SITE TECHNOLOGY
We may collect your personal information from technology we use on our properties, such as our surveillance cameras. Our properties utilize surveillance cameras for security purposes.
HOW WE USE YOUR PERSONAL INFORMATION
We use your personal information to provide you products and services, such as to fulfill your requests for products or to help us personalize our services and marketing to you. We also use your personal information to support our business functions, such as fraud prevention, marketing, and legal functions.
Some examples include:
To do the above, we combine personal and non-personal information, collected online and offline, including information from third party sources.
HOW WE SHARE YOUR PERSONAL INFORMATION OUTSIDE OUR ORGANIZATION
All of the categories of personal information that we collect are for a specific business purpose. We will not sell or rent your personal information for money. We may share your personal information in limited circumstances, such as to conduct our business, for other companies to offer you and administer your use of products and services they assist us in providing to you, or with your consent.
We may share your personal information in other special circumstances, which include situations when sharing is required by law, or we believe sharing will help to protect the safety, property, or rights of the Choctaw Volunteer Fire Department, our members, our customers, or other persons. Examples include:
WHAT DO WE SHARE WITH OUR CORPORATE SPONSORS
To meet the legal obligations of our sponsorship agreement with Raising Cane's, we provide them with the following information:
We ask for and collect personal information about you when you use the Choctaw Volunteer Fire Department website or make a purchase at one of our point of sale terminals. This information is necessary to deliver the information and services you request, to support our business functions, and to allow us to comply with our legal obligations. Without it, we may not be able to provide you with all the requested services.
We may collect the following categories of personal information. Not all categories may be collected about every individual:
- Account Information: When you sign register for an event, or make a purchase through our website, we require certain information such as your first name, last name, email address, and date of birth.
- Personal Contact Information: To use certain features of our website (such as registering for an event or making a purchase), we may ask you to provide additional information, which may include your address, phone number, etc.
- Identity Verification Information: To help create and maintain a trusted environment, we may collect identity verification information (such as images of your government issued ID, passport, national ID card, or driving license, as permitted by applicable laws) or other authentication information.
- Payment Information: To use certain features of our website (such as registering for an event or making a purchase), we may require you to provide certain financial information (like your credit card information) in order to facilitate the processing of payments (via Square, our payment card processor).
- Device and online identifiers and related information, such as telephone number and email address.
- Internet, application, and network activity, such as cookie IDs and browser visits.
- Health and health insurance information, such as prescription numbers and health insurance identification numbers.
- Characteristics of protected classifications under state or federal law, such as gender and nationality.
- Purchase history information, such as products and services you have bought, rented, and/or returned.
- Location information, such as geo-location information.
INFORMATION YOU CHOOSE TO GIVE US
You may choose to provide us with additional personal information in order to obtain a better user experience when using our website. This additional information will be processed based on our legitimate interest or when applicable, your consent.
- Additional Personal Information: You may choose to provide additional information as part of using our website (such as gender, preferred language(s), city, etc). This information remains part of our official business records and WILL NOT be publicly visible to others.
- Other Information: You may otherwise choose to provide us information when you fill in a form, update or add information to your a registration form or online payment form, respond to surveys, comment on blog posts or social media posts, participate in promotions, communicate with our team, or share your experience with us (by email or telephone or any other means of communication).
INFORMATION THAT IS NECESSARY FOR USE OF OUR PAYMENT SYSTEMS
The Payments Data Controller needs to collect the following information necessary for the adequate performance of the contract with you and to comply with applicable law (such as anti-money laundering regulations). Without it, you will not be able to use Payment Services:
- Payment Information: When you use our payment services, our Payment Card Processor (Square) requires certain financial information (like your credit card information) in order to process payments and comply with applicable law.
- Identity Verification and Other Information: Our Payment Card Processor may require identity verification information (such as images of your government issued ID, passport, national ID card, or driving license) or other authentication information, your date of birth, your address, email address, phone number and other information in order to verify your identity, provide Payment Card Processing services to you, and to comply with applicable law.
INFORMATION WE AUTOMATICALLY COLLECT FROM YOUR USE OF OUR WEBSITE AND PAYMENT PROCESSOR
When you use our website and our Payment Card Processor, we automatically collect personal information about the services you use and how you use them. This information is necessary for the adequate performance of the transaction between you and us, to enable us to comply with legal obligations and given our legitimate interest in being able to provide and improve the functionalities of our website and payment systems.
- Geo-location Information: When you use certain features of our website, we may collect information about your precise or approximate location as determined through data such as your IP address or mobile device’s GPS to offer you an improved user experience. Most mobile devices allow you to control or disable the use of location services for applications in the device’s settings menu.
- Usage Information: We collect information about your interactions with our website, such as the pages or content you view, the avenue through which you accessed those pages, etc.
- Log Data and Device Information: We automatically collect log data and device information when you access and use our website. That information includes, among other things: details about how you’ve visited our website (including if you clicked on links to third party applications), IP address, access dates and times, hardware and software information, device information, device event information, unique identifiers, crash data, cookie data, and the pages you’ve viewed or engaged with before or after accessing our website.
- Cookies and Similar Technologies: We use cookies and other similar technologies when you use our platform, use our mobile app, or engage with our online ads or email communications. We may collect certain information by automated means using technologies such as cookies, web beacons, pixels, browser analysis tools, server logs, and mobile identifiers. In many cases the information we collect using cookies and other tools is only used in a non-identifiable without reference to personal information. For example, we may use information we collect to better understand website traffic patterns and to optimize our website experience. In some cases we associate the information we collect using cookies and other technology with your personal information.
- Do Not Track Signals: While you may disable the usage of cookies through your browser settings, the our website currently DOES NOT respond to a “Do Not Track” signal in the HTTP header from your browser or mobile application due to lack of standardization regarding how that signal should be interpreted. If you do not agree to this, please DO NOT access our website.
- Payment Transaction Information: Our Payment Card Processor (Square) collects information related to your payment transactions through our website, including the payment instrument used, date and time, payment amount, payment instrument expiration date and billing zip code, email address, IBAN information, your address and other related transaction details. This information is necessary for the adequate performance of the transaction between you and us and to allow the provision of the Payment Services.
INFORMATION YOU PROVIDE TO US
You actively share information with us in various ways in our stores and online. For example, you share information when you:
- Make an in-person or online purchase, or other transaction, with us.
- Conduct a transaction or request a service where we collect information.
- Fill out or contact form.
- Participate in a contest, sweepstake, promotion, or survey.
- Use features of our websites and mobile services.
When you engage in these activities, you may share different types of personal information with us, such as your name, email address, physical or postal address, phone number, date of birth, and payment information.
You also passively provide us information in other ways through technology. Some of this information may be linked to you personally. This information helps our websites and mobile services work correctly and supports our customer marketing and analytics efforts – our work to understand our customers’ needs and provide information about our products and services. Here are some examples:
- Device Information: We collect technical information when you visit our websites or use our mobile applications or services. This includes information such as Internet Protocol (IP) address, the type of mobile device you use, your device operating system and browser type, a unique device identifier, the address of referring websites, the path you take through our websites, and other information about your session on our websites.
- Browsing Information: We use our own and third-party technologies such as cookies, web beacons, and mobile device identifiers to collect information about the use of our websites and mobile services. We use these tools to provide an integrated and more personalized experience for you. For example: cookies allow us to provide you relevant information as you use or return to our sites; web beacons allow us to know if a certain page was visited, an email was opened, or if ad banners on our websites and other sites were effective. UNDER NO CIRCUMSTANCES do we permit third parties to collect information on our websites for their own business purposes using cookies, web beacons, iframes and similar technologies, unless specifically disclosed in our privacy policy.
- Precise Device Location Information: We may collect information about your location when your device is set to provide location information and you make a purchase from us or payment to us using that device. We may be able to recognize the location of a mobile device on our properties where we provide customers free WiFi access.
INFORMATION WE COLLECT THROUGH ON-SITE TECHNOLOGY
We may collect your personal information from technology we use on our properties, such as our surveillance cameras. Our properties utilize surveillance cameras for security purposes.
HOW WE USE YOUR PERSONAL INFORMATION
We use your personal information to provide you products and services, such as to fulfill your requests for products or to help us personalize our services and marketing to you. We also use your personal information to support our business functions, such as fraud prevention, marketing, and legal functions.
Some examples include:
- To fulfill your order or requests for services and provide customer service.
- To conduct auditing and monitoring of transactions and engagement.
- To protect the security and integrity of our websites, mobile services and our business, and help prevent fraud.
- To update our operational and technical functionality.
- To conduct business analysis, such as analytics, projections, identifying areas for operational improvement.
- To conduct research and development.
- To fulfill our legal function or obligations.
To do the above, we combine personal and non-personal information, collected online and offline, including information from third party sources.
HOW WE SHARE YOUR PERSONAL INFORMATION OUTSIDE OUR ORGANIZATION
All of the categories of personal information that we collect are for a specific business purpose. We will not sell or rent your personal information for money. We may share your personal information in limited circumstances, such as to conduct our business, for other companies to offer you and administer your use of products and services they assist us in providing to you, or with your consent.
We may share your personal information in other special circumstances, which include situations when sharing is required by law, or we believe sharing will help to protect the safety, property, or rights of the Choctaw Volunteer Fire Department, our members, our customers, or other persons. Examples include:
- Protecting the health or safety of customers.
- Addressing crimes committed on Choctaw Volunteer Fire Department property.
- Identifying and addressing fraud or financial risk.
- Providing personal information from cameras to law enforcement at their written request.
- Responding to a search warrant or other valid legal inquiry.
- Responding to an investigative body in the case of a breach of an agreement or violation of law.
WHAT DO WE SHARE WITH OUR CORPORATE SPONSORS
To meet the legal obligations of our sponsorship agreement with Raising Cane's, we provide them with the following information:
- Number of visitors to each page of our website on a monthly basis.
