Rental fees are assessed on a per hour basis. Events that do not include the presence of alcohol will be assessed at a two-hour minimum. Events that include the presence of alcohol will be assessed at a four-hour minimum.
Events without alcohol consumption:
-- TWO HOUR MINIMUM
-- $100 PER HOUR
-- DEPOSIT AMOUNT: $100
Events with alcohol consumption:
-- FOUR HOUR MINIMUM
-- $150 PER HOUR
-- DEPOSIT AMOUNT: $250
This fee includes the hiring of a Lafourche Parish Sheriff’s Office Deputy.
All events come with two (2) hours of setup/clean up time in addition to the time purchased for the event. If more than two (2) hours of setup/clean up time are required, extra setup/clean up time may be purchased at the rate of $75.00 per hour.
Rental balance must be paid no later than fifteen (15) days prior to the scheduled event date.
Cash, Checks, and Money Orders are acceptable forms of payment. Exact change is needed when paying with cash. Checks must be made payable to Choctaw Volunteer Fire Department.
Event overage fees will be charged for any event that goes beyond the scheduled time, according to the fee schedule included in this agreement. Any event that continues more than fifteen minutes past the hour for each hour beyond the minimum shall be charged for a full hour of overage.
In the event of any changes/overages agreed upon by the Fire Department Board and/or designee, the renter will be invoiced upon completion of the rental due immediately.
In the event an event is allowed to go into overage, provided the deposit amount isn’t being forfeited for any other reason, the deposit amount will be forfeited and applied toward the overage costs, and the person responsible for the event will be billed for the remainder of the overage costs. If the deposit amount is being forfeited for any other reason, the person responsible for the event will be billed for all overage charges.
If the event is one that requires the presence of a Lafourche Parish Sheriff’s Office deputy, the deputy that is hired to provide security shall make the final determination as to whether or not the event will be allowed to continue past the scheduled end time.
The person who signs the rental agreement shall be responsible for payment of any overage fees should the event be allowed to continue past the minimum rental time.
Persons renting any of the facilities must show proof of liability insurance.
8 Foot Tables
-- Rental Fee: $5 each
Metal Folding Chairs
-- Rental Fee: $1 each
Backdrop Rental (Offsite)
-- Rental Fee: $100
-- Deposit: $100
1. The Choctaw Volunteer Fire Department reserves the right to cancel any event at any time, with or without notice. There will be no rentals allowed for any week that has a scheduled election, and no rentals will be allowed the week before or after the annual Choctaw Firemen’s Fair.
2. Any person who rents any of the facilities must be at least 21 years of age.
3. No glass bottles are permitted anywhere on the premises.
4. No smoking is permitted within any building on the premises.
5. Event overage fees will be charged for any event that goes beyond the scheduled time, according to the fee schedule included with this agreement. Any event that continues more than fifteen minutes past the hour for each hour beyond the minimum shall be charged for a full hour of overage.
6. If the event is one that requires the presence of a Lafourche Parish Sheriff’s Office deputy, the deputy that is hired to provide security shall make the final determination as to whether or not the event will be allowed to continue past the scheduled end time.
7. The person who signs the rental agreement shall be responsible for payment of any overage fees should the event be allowed to continue past the minimum rental time. In the event an event is allowed to go into overage, provided the deposit amount isn’t being forfeited for any other reason, the deposit amount will be forfeited and applied toward the overage costs, and the person responsible for the event will be billed for the remainder of the overage costs. If the deposit amount is being forfeited for any other reason, the person responsible for the event will be billed for all overage charges.
8. Persons renting any of the facilities must show proof of liability insurance.
9. Two (2) hours of setup time is allowed for all events. Any setup time beyond two (2) hours shall be charged at the rate of $75 per hour.
10. A Lafourche Parish Sheriff’s Office deputy will be hired by the Choctaw Volunteer Fire Department and shall be present to provide security for any event that involves the consumption of alcohol.
11. All guests present at the event will comply with all laws, rules, ordinances, or requirements imposed by the Parish of Lafourche and the State of Louisiana and will not engage in criminal activity on the premises.
12. The event shall be confined to the assigned area of the facilities.
13. The facilities shall be returned in good repair and at the end of the event, and in the same condition as when delivered, with the exception of reasonable wear and tear and damage by the elements. The following will be verified upon the conclusion of the event, however not limited to. The listed items must meet the criteria of the Choctaw Volunteer Fire Department and shall be determined by the facility representative.(Kitchen Area, Refrigerator, Restrooms, Main Hall Area, Exterior (Front/Rear/Parking), Trash, Air Conditioners, Securement, and all Department Property.)
14. Under no circumstances shall any event be allowed to use any of the kitchen utensils, pots, pans, etc. that belong to the Choctaw Volunteer Fire Department. All persons renting the facilities must provide those items for their event.
15. Only thumbtacks can be used to secure items to the backdrop. Other methods of hanging decor and similar items must not cause any damage to the facilities.
16. The maximum capacity of 200 persons must be observed in the Choctaw Recreation Center.
17. Any person who rents the facilities for a benefit or other type of fundraiser shall be required to obtain a Letter of No Objection from the Lafourche Parish Government and obtain all required permits from any other state agencies that may be required prior to the start of the event, such as but not limited to Office of Charitable Gaming Permits or Alcohol Tobacco Commission permits.
18. A department representative reserves the right to visit and evaluate the event, and the department, its designee, and/or any local or state agency, reserves the right to halt any event. In the event of wrongdoing, any costs may be forfeited at the discretion of the board.
Lessee and its guests further agree to carry Liability Insurance or other equivalent insurance which shall cover the Hold Harmless Agreement set forth above with minimum limits of liability of $300,000 each occurrence for bodily injuries and property damage, and to provide the Choctaw Volunteer Fire Department, the Lessor, a certificate specifically identifying the Agreement insured to the above effect.
In the description’s area, the insurance company must fill in the type of event, the date of event, the place of the event be held, along with naming the Choctaw Volunteer Fire Department as additional insured for the event. The Certificate of Liability Insurance policy must be in the applicant / renter’s name and is due no less than (15) days prior to the event date.
We encourage you to contact the insurance company that you have homeowner’s insurance coverage with to see if your policy will cover your event.
In the event it does not, here are a few suggestions of insurance companies that provide insurance coverage for events:
The Event Helper Phone: (855) 493-8368
https://www.theeventhelper.com/
Markel Insurance Phone: (800) 236-2453
https://www.markelinsurance.com/event/event-liability-insurance
Nationwide
Phone: (877) 669-6877
https://www.nationwide.com/general-liability-special-events-hb.jsp
Lessee and its guests agree that they will indemnify and hold free and harmless, the Choctaw Volunteer Fire Department, the Lessor, its directors, officers, agents and all persons acting on its behalf, from any and all claims or actions for damages or loss to property, including the loss of use thereof, and from any and all claims or actions for personal injury, sickness or disease, including personal injury, if caused by the Lessee and it’s guests, it agents, employees or servants acts or omissions, and the Lessee and Guests will pay any and all judgement decrees and costs, including attorney’s fees which may be rendered against the Choctaw Volunteer Fire Department, the Lessor, its directors, officers, agents and all persons acting on its behalf, in any and all such actions or proceedings.
